TO: Prospective Bidders The Housing Authority of the City of Austin (HACA) is soliciting proposals from qualified and insured entities with multi-family property experience to provide Grounds Maintenance service at the HACA properties. The purpose of this Request for Proposal is to obtain a firm-fixed-price, not to exceed contract for such services. Multiple contracts may be awarded. Contracts may be renewed annually, pending funding availability, for a period not to exceed five years. Bids will be accepted until January 6, 2020 at 10:00 AM/CST.
By submission of a response to the Request for Proposal, the contractor agrees, if its proposal is accepted, to enter into a contract with the Housing Authority of the City of Austin in the form included in the contract documents, to complete all work specified or indicated in the contract documents, for the contract price and within the contract time indicated in the bid package. The contractor further accepts all the terms and conditions of the bid package including without limitation those dealing with deposit of bid guarantee.
The Request for Proposal, will remain open for the period specified, must be independently arrived at, and be prepared in accordance with the instructions to bidders (HUD form 5369). Bid packages may be picked up at 1124 S. IH35 Austin Texas 78704 between 8:00 a.m. and 5:00 p.m. Monday through Friday. Bid packages may be mailed upon request, but acknowledgment will be required.
The costs shall be included as provided in the bid package. Unless otherwise specified in the Request for Proposal, all prices shall be on a firm-fixed price basis and are not subject to adjustment based on costs incurred.
Contractors should be advised that, prior to award of any contract, HACA reserves the right to conduct a pre-award survey for purpose of determining the contractors’ responsibility and capacity to perform the contract. This survey may include review of subcontracting agreements, financial capacity, and quality of work performed on other contracts.
All responses must be signed and dated; if a joint venture is submitting the proposal, each joint vendor must sign the proposal. Late bids will be handled in accordance with form HUD-5369. HACA reserves the right to reject any or all bids and to waive any informalities in the bidding process. Bid award is subject to fund availability.
Questions regarding the Request for Proposal should be directed to Nora Morales, Director of Purchasing at 512-477-1496 x 2119.
Grounds Maintenance HACA-19-P-0234.
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